Staff schedules & availability

Use Schedule to define when each practitioner is available for bookings — set specific services, days of the week and date ranges for short or long-term availability.

✅ What you can do

• View and manage practitioner schedules in calendar view
• Create schedules for all services or specific services
• Repeat a schedule daily, weekly or on a custom pattern
• Copy and paste weekly or daily schedules
• Clear schedules for a date range or specific practitioners

📅 Schedule calendar

1. Click Booking System → Schedule — opens the Schedule Calendar.
2. (optional) Filter by practitioner using the practitioner dropdown.
3. (optional) Copy and paste a week's or a day's schedule to another week or day.
4. (optional) Click a coloured service line in a time slot to view that service's schedule.

5. (optional) Click the interval selector to change the time slot view.

6. (optional) Click Open Hours to set open hours for booking and schedule.

7. (optional) Click View Services to see all service schedules at once.

• Click a coloured line on a time slot to view a specific service's schedule.

8. (optional) Click Clear Schedule to remove schedules for a date range or practitioners.

• Select Select date range or Clear Schedule radio button.
• Select start/end date and practitioners, then click Submit.

➕ Create a schedule (form)

1. Click Booking System → Schedule.
2. Click Create schedule in the top-right corner.
3. Select the users the schedule applies to. You can pick several practitioners at once.
4. (optional) Choose the Services to offer. Leave it empty to open the hours for every service.
5. Select the Start date, the first day the schedule can run.
6. Set the Working Hours. Click + to add another block of hours on the same day.
7. Choose how it repeats under Repeat:

• Daily
• Weekly on the weekday your start date falls on
• Every weekday (Mon–Fri)
• Custom… to build your own pattern

8. Click Submit, then confirm.

🔁 Build a custom repeat pattern

1. In Repeat, choose Custom….
2. Set Repeat every to a number, then pick days, weeks or months.
3. For weeks, select the days under Repeat on. Several weekdays are fine.
4. For months, choose either On day with a date, or On the with a position (first, second, third, fourth or last) and a weekday.
5. Under Ends, choose one:

• Never, which repeats until the end of your booking window
• On, then pick the last date
• After, then enter a number of occurrences

6. Read the summary line below the panel. It spells the pattern out in words, for example "Every week on Tue".

➕ Create a schedule from time slots

1. Click Booking System → Schedule.
2. (optional) Select services from the Services menu to schedule for specific services only.
3. Click the + icon on any time slot in the calendar — creates the schedule immediately.

• The slot appears in the booking portal and is available for booking.

4. To close a slot, click the − icon on an open time slot.

🎯 Create a schedule for specific services

1. Click Booking System → Schedule.
2. Click the Services menu in the Schedule Calendar → Select Services.
3. Select the service(s) you want to schedule.
4. Click the + icon on the time slots to create availability for those services only.
5. (optional) Click Clear all in the Select Services menu to remove all service schedules.

Updated on: 25/08/2026