> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.meridiq.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Manage medical devices

Medical Device is your clinic's device register — each device with its manual, its supplier agreement and its maintenance history in one place.

| 📍 **Where to find this:** **Quality Mgmt. System** → **Medical Device**

## ✅ What you can do

* Register a device with its identifying details
* Attach a manual and a supplier agreement
* Record that a compliance declaration check was performed
* Add maintenance documents to a device
* Filter by active or inactive, and review a change log
* Export all devices as a ZIP

## ➕ Add a medical device

1. Click **Quality Mgmt. System** → **Medical Device**.
2. Click the **Add** button.
3. Fill in the required details:
* **Device name**
* **Model**
* **Brand**
* **Serial number**
* **Supplier**
4. Choose **Yes** or **No** for **Compliance declaration check performed**.
5. *(optional)* Upload the device manual under **Upload manuals**.
6. *(optional)* Upload the agreement under **Supplier Agreements**.
7. Click **Submit**.

![Add Medical Device](https://storage.crisp.chat/users/helpdesk/website/-/8/c/a/c/8cac159472d82800/qms-add-device-form_1lnm9vv.png =500x322)

|| ℹ️ Each upload field holds **one** file. Uploading a new one replaces what was there before, so combine multiple pages into a single PDF first.

## 🔧 Add a maintenance document

Each device keeps its own list of maintenance documents, and there is no limit on how many you add.

1. On the Medical Device list, click the number in the **Maintenance Doc** column for that device.
* The **Maintenance Doc** page for that device opens.
2. Click the **Add** button.
3. Enter a **Title**.
4. Upload the file under **Upload protocal**.
5. Click **Submit**.

![Add Maintenance Doc](https://storage.crisp.chat/users/helpdesk/website/-/8/c/a/c/8cac159472d82800/qms-maintenance-add_1uiuftp.png =500x367)

||| ⚠️ **Maintenance documents cannot be edited or deleted once added.** You can only view them. Check the title and the file before you submit — a mistake can only be corrected by adding a second, corrected record.

## 🔍 Find and review devices

| Column | What it shows |
| ---- | ---- |
| **Device name** | The device — click the sort arrows to reorder |
| **Added On** | When it was registered |
| **Maintenance Doc** | How many maintenance documents it has — click to open them |

![Medical Device list](https://storage.crisp.chat/users/helpdesk/website/-/8/c/a/c/8cac159472d82800/qms-medical-device-list_10u8pr6.png =650x150)

1. Use the status filter to switch between **All**, **Active** and **Inactive**.
2. Click the **eye** icon to view a device, including links to its manual and supplier agreement.
3. Click the **log** icon to see every change made to it.

|| ℹ️ The log is read-only and cannot be exported.

## 🚫 Inactivate or reactivate a device

1. Click the **power** icon on the device row.
2. Confirm **Are you sure you want to inactivate?** by clicking **Inactivate**.
3. To bring it back, switch the filter to **Inactive**, click the power icon again and click **Activate**.

|| ℹ️ Retiring a device from service is what **Inactive** is for — the record and its maintenance history are kept.

## ⬇️ Export your devices

1. Click **Export** at the top of the Medical Device page.
2. A window titled **Important** confirms your request has been queued.
3. Wait for the notification **File ready: (clinic name) QMS Medical Devices Zip**, then click the link in it to download.

|| ℹ️ Each device gets its own folder containing a device summary, the manual, the supplier agreement and every maintenance protocol. Inactive devices are included.

|| ℹ️ Exported before? The window offers the existing file and the date it was generated — click **Generate New** to rebuild it.

||| ⚠️ The download link expires **24 hours** after the file is ready. After that, run the export again.

| 💡 To manage quality documents and reports, see [Manage quality documents & reports](https://help.meridiq.com/en/article/manage-quality-documents-reports-1yq6end/). For an overview of the module, see [QMS overview](https://help.meridiq.com/en/article/qms-overview-1sl2k1t/).